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2006 Judging Material

Material used in Judging the Los Altos Robotics Local Competitions in 2006
Notes
Notes used in planning
msg: prompting profile
This message was sent to coachs and managers for teams that need the FLL team profile updated. Many teams have completed registrations and paid all fees, but some have not. This message was sent about 1 week before the scrimmage with subject: "Robotics Teams: team Profile needed"
msg: judges 1st contact with last year's
This message, sent to the judges from 2004. Asking for their participation.
msg: judges invitation new
This message is sent to new judge candidates. Use subject "Request for being a Judge: Los Altos FLL tournement Saturday November 19"
msg: judges welcome, request contact and bio
This message is sent to judges, to thank them, give more details and ask for contact info, and a little background to help assign judging rolls send with subject: "LEGO judges: a request for info" (people get a lot of email, several have said that they need something like LEGO in the subject so that they don't just filter it out)
msg: coaches: attendance & rookie teams
Ask for a reply from each team, ask if they intend to come and for a statement of rookie team status.
judge advisor work
Items that need to be done by the judge advisor/head judge. This year there are 2 tournaments.
msg: volunteer nomination
send this form to the tigerbots list with the subject: "FLL Volunteer Awards for the Local Competition"
documents & forms
msg: teams: judging at the tournament
message sent to teams, outlining the judging process and with the TeamIntroduction form attached. use a subject like "TEAMS: Judging at Tournaments Next Saturday" This message should be sent 2 weeks ahead so that teams have time to take a photograph to include with the teamintroduction form
msg: judge: assignment south tournament
this message sent to the judges, thursday before the tournament. subject of "Judges PLEASE NOTE: assignment to the South Tournament"
msg: judge: assignment north tournament
this message sent to the judges, thursday before the tournament. subject of "Judges PLEASE NOTE: assignment to the North Tournament"
msg: judges: thank you after tournament
This message sent AS SOON after the tournament as possible to thank the judges and request their feedback. Also to invite them to help the northern california organizers.
log: comments received after tournament
The judges and others were asked for their comments about how things went. This is an attempt to capture the comments.
msg: prompting profile + money
This message was sent to coachs and managers for teams that need the FLL team profile updated and still owe money to LAR. Many teams have completed registrations and paid all fees, but some have not. This message was sent about 1 week before the scrimmage with subject: "Robotics Teams: team Profile and fees needed".
msg: prompting money
This message was sent to coachs and managers for teams that still owe LAR registration. Many teams have completed registrations and paid all fees, but some have not. This message was sent about 1 week before the scrimmage with subject of: "Robotics Teams: team fees needed".
msg: prompting scrimmage
This message was sent to coachs and managers for teams seemed to have everything done. This message was sent about 1 week before the scrimmage, to the teams that didn't get the other messages with subject: "Robotics Teams: scrimmage is next Sunday"

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